What personal information do we collect about you?
In the course of our business, we may acquire personal information from you, such as through your use of our website, when you contact or request information from us, when you engage our legal or other services, or as a result of your relationship with one or more of our employees or clients.
The personal information that we process includes:
- Basic information, such as your name (including name prefix or title), the company you work for, your title or position and your relationship to a person.
- Contact information, such as your postal address, email address and phone number(s).
- Technical information, such as information from your visits to our website or applications or in relation to materials and communications we send to you electronically.
- Information you provide to us for the purposes of attending meetings and events, including access and dietary requirements.
- Identification and background information provided by you or collected as part of our business acceptance processes.
- Personal information provided to us by or on behalf of our clients or generated by us in the course or providing services to them, which may include special categories of data.
- Any other information relating to you which you may provide to us.
How we use your personal information
Wole Olanipekun & Co. collects and processes personal information about you in a number of ways, including through your use of our website and in the provision of services by us. We use that information:
- To provide and improve this website, including auditing and monitoring its use.
- To provide and improve our services to you and to our clients, including handling the personal information of others on behalf of our clients.
- To provide information requested by you.
- To promote our services, including sending legal updates, publications and details of events.
- To manage and administer our relationship with you and our clients.
- To fulfil our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims.
- For the purposes of recruitment.
Use of Wole Olanipekun & Co. website
A number of features on our website, such as the vacancy application facility in the ‘Careers’ section and our email enquiry capabilities, need you to provide us with personal information. The purpose of these facilities is evident when you provide your personal information, and we only use your information for those purposes.
Meetings, events and seminars
We will collect and process personal information about you in relation to your attendance at our offices or at an event or seminar organised by Wole Olanipekun & Co. We will only process and use special categories of personal information about for access requirements in order to meet any other legal or regulatory obligations we may have. We may share your information with IT and other service providers or business partners involved in organising or hosting the relevant event.
Legal and other services
In the course of and in connection with the services we provide to our clients, we collect, produce, store, and use personal information. As part of our business acceptance, finance, administration, and marketing operations, we shall handle identification and background information, including anti-money laundering, conflict, and reputational checks. For the purposes of the services we undertake for our clients, we shall also process personal information submitted to us by or on behalf of them. To the extent reasonably necessary in connection with that work, the information may be provided to third parties.
On what basis we use your personal information
We use your personal information on the following basis:
- To perform a contract, such as engaging with an individual to provide legal or other services.
- For the establishment, exercise or defence of legal claims or proceedings.
- To comply with legal and regulatory obligations.
- For legitimate business purposes.
How long we keep your personal information
Your personal information will be kept in line with our data retention policy, which classifies all of Wole Olanipekun & Co.’s data and sets the relevant retention term for each category. Those periods are based on applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain information for a minimum period, limitation periods for taking legal action, good practice, and Wole Olanipekun & Co.’s business purposes.
Who we share your personal information with:
We are a Nigerian law firm with a global view and any information that you provide to us may be shared with and processed by any entity in the network of Wole Olanipekun & Co.
We may also share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:
Our professional advisers and auditors.
- Suppliers to whom we outsource certain support services such as word processing and translation.
- IT service providers to Wole Olanipekun & Co.
- Third parties engaged in the course of the services we provide to clients and with their prior consent, such as foreign qualified counsel and technology service providers like data room and case management services.
- Third parties involved in hosting or organising events or seminars.
Personal information may also be shared with regulatory authorities, courts, tribunals, government agencies, and law enforcement agencies as necessary or for the purposes stated in this policy. We may be required to share your information to comply with legal or regulatory requirements, which is unlikely. Unless we are legally prohibited from doing so, we shall use reasonable efforts to warn you before we do so.
If we reorganize or transfer all or part of our business in the future, we may need to transfer your information to new Wole Olanipekun & Co’s businesses or third parties who will carry out Wole Olanipekun & Co’s operations.
Wole Olanipekun & Co may use social media sites such as LinkedIn, Twitter and Facebook. If you use these services, you should review their privacy policy for more information on how they deal with your personal information.
Except with your agreement, we do not sell, rent, or otherwise make commercially available personal information to any third party.
How we protect your personal information
We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
Which countries we transfer your personal information to
In order to provide our services, we may need to transfer your personal information to locations outside the jurisdiction in which you provide it or where you are viewing this website for the purposes set out in this privacy policy.
Your rights regarding your personal information
You are entitled to request details of the information we hold about you and how we process it. You may also have a right in accordance with applicable data protection law to have it rectified or deleted, to restrict our processing of that information, to stop unauthorised transfers of your personal information to a third party and, in some circumstances, to have personal information relating to you transferred to another organisation. You may also have the right to lodge a complaint in relation to Wole Olanipekun & Co. processing of your personal information.
If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.
Your objection (or withdrawal of any previously given consent) could mean that we are unable to perform the actions necessary to achieve the purposes set out above or that you may not be able to make use of the services and products offered by us. Please note that even after you have chosen to withdraw your consent, we may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.
We must ensure that your personal information is accurate and up to date. Therefore, please advise us of any changes to your information by email to info@woleolanipekun.com.
